Running a charity, club or fundraiser? Fill in the organisation and donor details below and download a clean donation receipt PDF in seconds. It is free, unlimited and watermark-free — and it is built on your own device, so donor details are never uploaded anywhere. A donation receipt is the donor's proof of giving: they need it for tax files, and you need it for clean fundraising records.
Quick answer: A donation receipt is a written acknowledgement from a charity or nonprofit that it received a stated gift from a stated donor on a stated date. Donors need it to claim tax relief where their country allows it; organisations need it to prove income, thank donors properly, and pass audits. In Germany, donations of up to €300 to a recognised charity can be proved with a simplified receipt — a bank statement — under §50 of the Einkommensteuer-Durchführungsverordnung (EStDV), a threshold raised to €300 in 2021; above that, donors need a formal receipt like the one this tool makes.
Rules differ by country, so this tool keeps the receipt factual — who gave what, when, to whom — and leaves tax claims to the donor's own tax return. Never promise a donor that a gift “is tax-deductible” unless you know your organisation's status in their country. Pair a donation receipt with our general receipt maker for non-charitable payments, and with our invoice generator for sponsorship invoices that are purchases, not gifts.
Name plus registration or charity number where applicable. A receipt from an unnamed organisation is worthless in a tax file.
The three facts every tax office checks: who gave, when, and how much. Get the spelling of the donor's name exactly right.
If the donor received nothing in return, say so (“no goods or services were provided”). Some tax systems require that statement for a full deduction.
Number receipts in order (DR-2026-001, DR-2026-002). At year end you can list every gift in minutes instead of hunting through emails.
Donation receipts contain donor names, addresses and giving amounts — sensitive personal data that charities have a duty to protect. Server-based generators receive all of it and store it under their retention policy. This tool assembles the PDF with JavaScript on your own device — open the Network tab and verify it yourself: no upload happens. That is the same privacy promise behind our safety guide, which explains the upload-vs-browser difference in plain terms.
The honest trade-off: because nothing is stored for you, the form clears if you refresh — so download the PDF before leaving the page, and file it with your fundraising records. That is the entire cost of keeping donor data off the internet. This tool is not tax advice — deductibility depends on your country and your organisation's status.
The organisation's name (and registration number if it has one), the donor's name, the amount and currency, the date, the donation type, a receipt number, and a statement of whether any goods or services were provided in return.
It can do both jobs, but the receipt part is the formal record: donor, amount, date, organisation. A warm thank-you line on top of those facts is the best version of both.
It depends on the country and on whether the organisation is recognised there. In Germany, gifts up to €300 can be proved with a bank statement alone; larger gifts need a formal receipt. Donors should check their own country's rules.
It is strongly recommended. Sequential numbers (DR-2026-001, DR-2026-002) make year-end reporting and audits far simpler for both sides.
Yes — Zakat / religious giving is a donation type in the form. The receipt records the gift factually; whether it counts as Zakat is a religious question for the donor, not something this tool certifies.
Yes — unlimited receipts, every field, PDF download, forever. No trial, no watermark, no account, no payment details. It runs entirely in your browser, so there is nothing to meter.
Only in this browser tab while you type. The PDF is assembled on your own device — donor names, addresses and amounts are never uploaded to any server.