List your business expenses, add mileage, and download a clean expense claim PDF in seconds. Free, unlimited and watermark-free — built entirely on your own device, so your receipts and spending are never uploaded anywhere.
Your data never leaves this tab.
The PDF is built locally with pdf-lib.
Works the moment the page loads.
Researched by PDFBuddyFree Team · Last updated 29 October 2026 · Data: HMRC Approved Mileage Allowance Payments (2025/26)
| Date | Description | Category | Amount / miles | Total |
|---|
Example: a €42 train fare, a €18 lunch and 60 miles at €0.45 per mile (€27.00) give a claim total of €87.00 — itemised by category, not lumped together.
Fact: in the UK, HMRC's Approved Mileage Allowance Payment for 2025/26 is 45p per mile for the first 10,000 business miles driven in your own car in a tax year, then 25p per mile after that (source: HMRC, Approved Mileage Allowance Payments). That single rate is why this generator has a dedicated mileage row: enter the miles and the amount is calculated for you at the rate you set, instead of being typed by hand and mistyped.
A claim finance teams actually approve has four things: the date of each expense, what it was for, the category it belongs to, and the amount — with a receipt attached for anything substantial. The formula is simple: claim total = sum of all expense amounts + (business miles × mileage rate). Keep business and personal spending on separate rows, never round amounts up, and file the claim in the same month as the spending — late, lumped claims are the ones that get questioned. This tool produces the itemised form; your receipts still travel with it, because a claim form without receipts is a request, not evidence.
Server-based claim tools receive your expenses, clients and travel. Ours never does — the PDF is assembled by JavaScript on your device. Verify it in the Network tab: no upload happens. Our safety guide explains the difference.
Enter miles driven and the tool applies your mileage rate — 45p per mile is the UK default, but you can set any rate your employer uses.
Claim in EUR, USD, GBP or CHF, across travel, meals, accommodation, supplies and mileage — with an 'Other' row for everything else.
The output is a genuine A4 PDF document with an itemised table, category subtotals, a grand total and a signature line — clean on screen and in print.
Once a claim is approved, bill the same costs onward with our free invoice generator — also 100% in-browser.
Your claim carries zero generator branding. No trial clock, no email capture, no limits on how many claims you make.
This tool makes clean claim PDFs; it does not submit claims, store receipts or talk to your payroll system. Attach your receipts yourself when you send it.
What is claimable, and at what rate, depends on your employer policy and your country's tax rules. Check both; this tool records expenses, it does not rule on them.
Because nothing is uploaded, nothing is stored for you either. Download each claim before leaving the page and file it in your own records.
Yes — unlimited claim forms, every field, PDF download, forever. No trial, no watermark, no account, no payment details. It runs entirely in your browser.
Enter the miles driven and your mileage rate (the UK default is 45p per mile for the first 10,000 business miles, per HMRC's 2025/26 Approved Mileage Allowance Payments). The mileage amount is miles × rate, and it is added to your claim total.
No. The generator works the moment the page loads. There is no account and no email capture — which also means the form clears if you refresh, so download your PDF before leaving.
Only in this browser tab while you type. The PDF is assembled on your own device with a JavaScript PDF library — your name, employer and spending are never uploaded to any server.
Yes. Choose EUR, USD, GBP or CHF; totals and the grand total update live in the currency you pick.
Yes. The PDF is a true A4 document with your details, the claim period, an itemised table, category subtotals, a grand total and a signature line — with no generator branding.
Yes. Change the claim period, replace the rows, and download a fresh PDF. Use the copy-link button to save a link with your details pre-filled for next month.
Most online PDF tools upload your file to a remote server, process it there, and only then let you download the result — which means a copy of your document sits on someone else's machine, governed by their retention policy. This tool inverts that: the PDF is assembled by JavaScript running on your own device, so nothing is ever transmitted. You can verify it yourself by opening your browser's Network tab while generating a PDF — you will see no upload request. That is why browser-only tools are the safer choice for anything containing personal, financial or academic information, and why our safety guide recommends them. The trade-off is honest too: because nothing is stored for you, you must download each PDF before leaving the page.