Free 🚗 Mileage Log PDF Maker
A mileage log maker for freelancers, employees and small businesses: record business trips, distances and rates, watch the totals update live, and download a clean mileage log PDF — free, no signup, built entirely on your device.
🔒 Your data never leaves this page
- This tool is built 100% in your browser — nothing is uploaded to any server.
- No account, no email capture, no tracking of the figures or names you type.
- Your document is assembled on your own device. Why that matters →
Trips
How to use it in 4 steps
- Enter the driver, vehicle, period and the rate you use for reimbursement.
- Add each business trip with its date, route, distance and purpose — the distance total updates live.
- Multiply the total distance by your rate for the claim amount, and note it in the notes field if needed.
- Download the PDF and attach it to your expense claim.
Mileage rates differ by country — use yours
In the United Kingdom, HM Revenue & Customs (HMRC) approved mileage rates have long been 45p per mile for the first 10,000 business miles in a car in a tax year, and 25p per mile thereafter. Rates in Germany, France, the Netherlands and the United States are all different, and they change over time — so always use the rate your employer or tax authority currently publishes, and never copy a rate from another country's page. This tool deliberately lets you type your own rate.
Get more from this tool
🧭 Record trips as you make them
A log written weeks later is guesswork. Add each trip the same day, with the real route — it takes seconds and survives any expense audit.
🚫 Keep private trips out
Only business trips belong in a business log. Mixing in private journeys undermines the whole document; keep a separate note for private mileage if you need one.
🧾 Pair the log with your expense claim
A mileage log proves distance; receipts prove the rest. Attach it to your claim with our expense claim form maker for a complete submission.
📏 One unit per log
Kilometres or miles — pick one and use it for every trip in the log. Mixing units makes the total meaningless and the claim easy to reject.
Straight talk: limits
⚖️ Not tax advice
This tool totals the trips and distances you enter. It does not determine which trips are deductible or what rate applies in your country — your employer or tax adviser decides that.
📝 Distances are as entered
The tool does not verify routes or distances. Use your odometer or a map measurement, and keep the method consistent across the log.
🔤 Plain text only
The PDF uses a standard font for maximum compatibility. Keep place names in standard Latin characters for the cleanest output.
Frequently asked questions
Is this mileage log maker really free?
Yes — unlimited logs, every field and PDF download, forever. No trial, no watermark, no account and no payment details.
What counts as a business trip?
Generally, travel for work purposes — client meetings, site visits, deliveries — but not the normal commute between home and a regular workplace. Rules differ by country, so check yours.
Should I log in kilometres or miles?
Use the unit your employer or tax authority uses. The UK uses miles; most of continental Europe uses kilometres. Never mix both in one log.
How do I calculate the claim amount?
Multiply the total distance by your approved rate per kilometre or mile. This tool totals the distance; enter your rate in the header and the claim amount in the notes field.
Can employees use this for an employer claim?
Yes — it produces a clean, dated log an employer can check. Some employers have their own form, so confirm they accept a PDF log first.
Where is my trip data stored?
Only in this browser tab while you type. The log is assembled on your own device — routes, vehicles and plates are never uploaded.
What if I forgot to log a trip?
Add it with its real date and route if you can verify them from a calendar or map history. Never invent trips — a log with gaps is better than a log with guesses.