Record small cash payments properly: type the payee, purpose and breakdown, and download a professional petty cash voucher PDF in seconds. Free, unlimited and watermark-free — and the voucher is built on your own device, so supplier names and amounts are never uploaded. Ideal for small shops, landlords, freelancers and offices across the EU and US.
Researched by PDFBuddyFree Team · Last updated November 2, 2026
| Description | Qty | Unit price | Amount | |
|---|---|---|---|---|
A petty cash float exists so small everyday costs — postage, coffee, a courier, a replacement cable — do not each need a bank transfer. The risk is that cash without a record simply disappears from the books. A voucher fixes that: every withdrawal gets a number, a payee, a purpose and an approver's signature, so the float can be reconciled at month end. Accountants in the UK, Germany and across the EU all expect this discipline, and US small businesses use the same voucher pattern for their cash drawers.
Total paid = the sum of (Quantity × Unit price) over every breakdown line. There is no tax line on a petty cash voucher by default, because the receipt behind it already carries any VAT or sales tax; the voucher records the cash that actually left the float. If your system needs tax shown, add it as its own breakdown line. For related bookkeeping documents, see our receipt maker for money received, our invoice generator for formal invoices, and our expense claim form for staff reimbursements.
| Line | Amount |
|---|---|
| Printer paper (A4, 2 reams) | €18.50 |
| Office coffee and tea | €12.00 |
| Courier — documents to accountant | €9.50 |
| Total paid from float | €40.00 |
The pre-filled form above uses exactly these numbers — press Generate to see the finished voucher PDF. Use your real amounts and attach the real receipts for live bookkeeping.
Three habits prevent almost every petty-cash problem: one person holds the float, a different person approves vouchers above a small threshold, and the float is counted and reconciled on a fixed day each month. Keep the voucher number sequence unbroken — a missing number is the first thing an auditor asks about. And never use the float for personal spending or for large purchases; if a cost is bigger than your float policy allows, pay it by bank transfer and keep the voucher system for genuinely small, everyday items.
Issue vouchers only for cash that really left the float. A voucher is an internal record, not proof of payment to a third party on its own — keep the supplier receipt with it.
A petty cash voucher does not replace a VAT invoice. If your jurisdiction requires numbered VAT invoices, use our invoice generator or your accounting software. In the UK the standard VAT rate is 20% (HMRC); in Germany it is 19% — check the rate on the supplier's receipt, not on the voucher.
The form lives only in this tab and clears on refresh — download each voucher before you leave.
Adobe's online tools and most server-upload converters ask you to send your document to their servers before you can download a result — and their privacy pages say files may be kept for hours or used to improve services. For a petty-cash voucher, a work order, a purchase requisition or a deposit slip, that document contains supplier names, amounts, account details and internal approvals: exactly the data you least want sitting on someone else's server. This tool never uploads anything, so there is nothing to leak, retain or subpoena from a third party. The trade-off is honest too: because everything runs in your browser tab, the form clears if you refresh, and very large files can be slower than on a server. For everyday business documents, that trade is worth it — and the PDF you download is identical in quality, with no watermark and no account wall.
Yes — unlimited vouchers, every field, PDF download, forever. No trial, no watermark, no account, no payment details. The PDF is assembled in your browser, so there is nothing to meter.
No. The maker works the moment the page loads. There is no account and no email capture — which also means the form clears if you refresh, so download your PDF before leaving.
Only in this browser tab while you type. The PDF is assembled on your own device — payee names, amounts and purposes are never uploaded to any server.
A voucher number, date, business name, payee, purpose, the breakdown of what the cash paid for, the total, and signature lines for the preparer, approver and receiver. This tool includes all of them.
Yes. Pick EUR, USD or GBP in the currency dropdown and every total on the voucher uses that currency and symbol.
No. A receipt proves money was received by a seller; a voucher is your internal record that cash left your float and why. Use the voucher with the supplier's receipt stapled behind it — see our receipt maker for the other side of the transaction.
For internal bookkeeping, the signature lines matter: the approver's signature is what makes the withdrawal authorised. This tool prints Prepared by, Approved by and Received by lines — sign the printed copy by hand, or sign the PDF in our sign-pdf tool.
Voucher practice follows standard small-business cash controls used across the EU and US; VAT rates cited are the UK standard rate of 20% (HMRC) and the German standard rate of 19%. Totals are computed live in your browser; nothing is stored or transmitted. Researched by PDFBuddyFree Team · Last updated November 2, 2026.
Educational content only. Nothing on this site is legal or professional advice.