📋 Quotation Maker PDF Online Free — No Signup
A quotation maker PDF tool for freelancers and small businesses in the EU and US: type your details, add line items and tax, set how long the price holds, and download a professional quotation PDF in seconds — free, unlimited and built entirely on your device.
🔒 Your data never leaves this page
- The quotation is assembled 100% in your browser — nothing is uploaded to any server.
- No account, no email capture, no tracking of your business or client details.
- Client names, prices and tax numbers stay on your device by design. Why that matters →
Your business details
Client
Quotation details
Line items
| Description | Qty | Unit price | Amount |
|---|
Terms
Make a quotation in 3 steps
- Fill in the details. Your business info, the client's info, quote number, date and validity period — the tool starts with a realistic example so you can see the format instantly.
- Add line items. Describe each product or service, set quantity and unit price. Subtotal, tax and total update live in EUR, USD, GBP or CHF.
- Download the PDF. One click builds a clean A4 quotation PDF on your device, with the validity line and terms printed on it. Send it to your client — nothing was uploaded.
Why quotations matter for small business
Small businesses are 99.9% of all businesses in the United States — 33,185,550 firms — according to the U.S. Small Business Administration's Frequently Asked Questions About Small Business (2023). Nearly every one of them quotes before it bills, which is why a fast, private quotation tool is a daily-use document tool, not a one-off form. In the EU the same pattern holds: a written quote with a validity period is the document clients compare, approve and file.
What a winning quotation contains
📋 Scope, not just a price
Clients accept quotations they can understand. Write what is included in each line item — "website design package (5 pages)" beats "design" — and state exclusions in the terms field. Vague quotes create scope arguments later; see our invoice generator for the matching billing document.
⏳ A validity period protects you
Without one, a client can accept a six-month-old price after your costs rose. The 30-day default on this tool is the common freelancer standard in the UK and EU; shorten it for volatile inputs like print or hardware.
💱 Tax shown separately
Show subtotal, tax and total as separate lines, exactly as the PDF does. EU clients comparing quotes need the tax treatment visible, and business clients need it for their own VAT records — pair with our VAT-compliant invoice guide when the quote is accepted.
✍️ Signature-ready output
When the client accepts, run the finished quotation through our free PDF signer — also 100% in-browser — so the accepted quote is a signed record, not an email thread.
Straight talk: limits
📝 An offer, not an invoice
This tool prints "quotation" and a validity line, deliberately: it is not a tax invoice and does not request payment. Once accepted, bill with the invoice generator using identical numbers.
⚖️ Not legal advice
Whether a quotation binds you depends on your country's contract law and the wording of acceptance. For large or regulated work, put the accepted quotation behind a written contract.
💾 Save your PDFs
Because nothing is uploaded, nothing is stored for you either. Download each quotation before leaving the page and file it in your own records.
Quotation Maker FAQ
Is this quotation maker really free?
Yes — unlimited quotations, every field and PDF download, forever. No trial, no watermark on your quotation, no account and no payment details. It runs entirely in your browser, so there is nothing to meter.
What is the difference between a quotation and an invoice?
A quotation is an offer made BEFORE work starts: it states the price and terms so the client can accept. An invoice is sent AFTER the work (or after acceptance) to request payment. Use this tool to win the job, then our invoice generator to bill for it.
How long should a quotation stay valid?
Most freelancers and small firms set 14 to 30 days. The tool defaults to 30 days and prints the validity on the PDF, so both sides know exactly when the price expires. Shorter validity protects you when material or subcontractor prices move.
Can I add VAT and change the currency?
Yes. Set any tax label (VAT, GST, sales tax) and any rate, and choose EUR, USD, GBP or CHF. Totals, tax and the grand total update live as you type, and the PDF carries the same figures.
Where is my quotation data stored?
Only in this browser tab while you type. The PDF is assembled on your own device with a JavaScript PDF library — your business details, client names and prices are never uploaded to any server.
Is a quotation legally binding?
A quotation becomes binding once the client accepts it on the stated terms, which is why the validity period, scope and exclusions matter. This tool is not legal advice: for large contracts, put the accepted quotation behind a written agreement.
Can I turn an accepted quotation into an invoice?
Yes — open our invoice generator and re-enter the same line items and totals. Keeping the numbers identical avoids disputes, and the invoice then carries its own sequential number, dates and payment terms.
