Back from a work trip with a pocket full of receipts? Type the trip details, itemise each expense — train, hotel, meals, mileage — watch the total build live, and download a clean expense-report PDF in seconds. Free, unlimited and watermark-free, and the report is built on your own device, so your spending is never uploaded. Built for employees claiming costs back and freelancers billing clients.
Researched by PDFBuddyFree Team · Last updated October 23, 2026
| Date | Category | Description | Amount |
|---|
An expense report is the cover sheet for a trip claim: it tells a finance team — or your future self at tax time — who spent what, where, and why. The parts that matter are a named traveller, dated itemised expenses grouped by category, and one clear total. Per diem days and mileage belong in the same list as receipted costs, with the basis written in the description so nobody has to guess.
Total claimed = the sum of every expense row — transport + accommodation + meals + mileage + the small things (parking, tolls, taxis) that quietly add up.
| Expense | Amount |
|---|---|
| Return train ticket, 2nd class | €118.00 |
| Hotel, 2 nights (room only) | €238.00 |
| Client lunch and dinners, 3 days | €86.50 |
| Taxis, station to client office | €34.00 |
| Total claimed | €476.50 |
The pre-filled form above uses exactly these numbers — press Generate to see the finished report. Illustrative figures: use your real amounts for live claims.
This report summarises a claim; it does not replace receipts. Employers and tax offices can ask for the underlying tickets and invoices — keep them, ideally scanned with our JPG to PDF tool, and attach them to the report with Merge PDF.
An expense report is a formal claim document. Enter costs you genuinely incurred for the trip — inventing expenses on a claim is fraud, at work and on a tax return alike.
The form lives only in this tab and clears on refresh — download each report before you leave.
Yes — unlimited reports, every field, PDF download, forever. No trial, no watermark, no account. The PDF is assembled in your browser, so there is nothing to meter.
No. The maker works the moment the page loads. There is no account and no email capture — which also means the form clears if you refresh, so download your PDF before leaving.
Only in this browser tab while you type. Trip details, amounts and descriptions are never uploaded to any server — the report is built on your own device.
EUR, USD and GBP — one currency per report. For a multi-currency trip, most travellers convert each receipt to their claim currency at the card or bank rate and note the original currency in the description.
No. The PDF is the summary your employer or your tax records need — the itemised claim. Keep the original receipts, tickets and hotel invoices and attach them to the report; most finance teams want both.
Yes. Employees use it to claim trip costs back from an employer; freelancers and contractors use the same report as the expense record behind a client invoice or a tax deduction file.
Yes — add them as normal rows. Use the category that fits (Meals for a per diem day, Fuel & mileage for kilometres driven) and write the basis in the description, for example "Per diem, full day" or "212 km at the company mileage rate".
Amounts are user-entered and totalled live in your browser; nothing is stored or transmitted. Keep original receipts for any claim — employer policies and tax rules decide what is reimbursable. Researched by PDFBuddyFree Team · Last updated October 23, 2026.